Getting Started

Creating Your Account

1. Go to the Sign Up page
2. Sign in with Google
3. Complete the onboarding flow to set up your profile

Your Dashboard

After logging in, your home page shows:

• Upcoming conferences — With dates, event counts, and registration buttons
• Profile completion — A progress bar showing what's still missing
• My Events — Events you're attending and hosting, split into upcoming and past
• Quick actions — Register for conferences, browse events, manage your profile

How the Platform Works

Deep Tech Week is a decentralized global conference series. The community hosts their own events under a shared umbrella — think of it like a festival with individual stages.

Event Categories

The Calendar

Each conference has a visual calendar with all events organized by day. Events appear as artwork tiles — mainline at the top, community below, VIP in their own section. Click any tile for details and registration.

Finding Events

• Conference calendar — Each conference page shows all events organized by day with artwork tiles. Click any tile for details.
• Your dashboard — Your home page shows upcoming conferences and events you're registered for.
• My Events page — See all events you're attending and hosting, split into upcoming and past tabs.
• Speaker Directory — Search speakers by name, company, or topic to find their events.
• Organization Directory — Browse companies and communities hosting events. Sort by event count, speakers, or attendees.

Registering for Events

Conference Registration

Register for an entire conference from your dashboard. Click "Register" on any conference card. This gives you access to the conference-specific dashboard with suggested connections and event recommendations.

Event Registration

1. Find an event from the conference calendar or event page
2. Click "Register" — this takes you to Luma to complete registration
3. You'll get a confirmation email with a QR code for check-in
4. Your registration automatically shows up on your DTW dashboard

Registration Types

VIP Access

VIP gives you priority access to the most exclusive events.

What You Get

• Instant approval — Skip the waitlist for VIP-eligible events
• VIP badge — A visible badge on your profile
• Priority access — First in line for capacity-limited headline events
• Premium networking — Priority access to exclusive networking events

How to Get VIP

Which Events Accept VIP?

• Headline events — Always VIP-eligible
• VIP-only events — Exclusively for VIP holders
• Opted-in community events — Some community events accept VIP registrations

Look for the "VIP Register" button on event pages. Visit the VIP Passes page to purchase.

At the Event

Check-In

Show your QR code from the Luma confirmation email at the venue entrance. The host scans it and you're in.

Connections & Networking

• Request a connection — From a profile that shows the "Connect" action.
• Manage requests — Visit your Connections page to see incoming and outgoing requests.
• Accept or decline — You'll see their name, the event you both attended, and any message.
• Exchange info — Once both sides accept, contact emails become visible.

Conference Networking

When you register for a conference, your conference dashboard shows:

• Suggested connections — Based on shared events and interests
• Other attendees — Browse profiles of people attending the same conference
• Shared events — See which events you have in common with other attendees

Photo Gallery

Every conference has a curated Photo Gallery.

• Filter by conference or day to find specific moments
• Full-screen viewer — Click any photo to view full-size with navigation arrows
• Keyboard shortcuts — Use arrow keys to navigate, Escape to close
• Touch gestures — Pinch to zoom, swipe to navigate on mobile

Your Profile

A complete profile helps event hosts understand who you are and improves your chances of approval for exclusive events.

Required Fields

• Name — Your display name
• Headline — A brief description (e.g., "Founder at Acme")
• Interests — At least one deep tech interest area
• Looking for — What you hope to gain from events

Recommended

• Photo — Helps hosts and attendees recognize you
• Company & Title — Your current organization and role
• Bio — A longer description of your background
• LinkedIn URL — For connecting with other attendees
• Offering — What you can provide to the community

Your dashboard shows a profile completion progress bar. The more complete your profile, the better your experience.

Privacy Settings

You control who sees each part of your profile. Access these from your Profile page.

Your roles and industry are always public. Interests, Looking For, and Offering are always visible to hosts. Contact info and social links are private by default.

Next Steps

• Host your own event
• Troubleshooting
• API Reference

Getting Started

Any registered user with a complete profile can host an event. You'll need an organization to host under, or you can use the public event hosting flow.

Your host dashboard is at Host → Events. From there you can create events, manage registrations, and more.

Organizations

Every event is hosted by an organization — startups, VC firms, research institutions, community groups, accelerators, or media organizations. Browse all organizations in the Organization Directory.

Creating an Organization

1. Go to Host → Organizations
2. Click "Create Organization"
3. Fill in your name, website, logo, and description
4. Send for approval

Team Roles

Add team members from your organization page by entering their email and choosing a role. Organizations can also sponsor conferences — contact deep-tech-week@hyperstition.tech to discuss.

Adding an Event to the Calendar

There are three ways to put an event on the Deep Tech Week calendar. Pick whichever fits how you already run the event.

Path A · Let DTW create the Luma event

Use the wizard at Host → Events → Add an Event to the Calendar. We create a Luma event under the DTW calendar and sync it to your DTW host page. Best for free events and events where you don't need Stripe payouts.

The wizard walks you through:

1. Pick a conference — sets date range, timezone, calendar.
2. Event details — required: name, description, date & time, venue, host organization. Optional: tagline, activity types, industry & stage focus, co-hosts, capacity, VIP capacity, approval settings.
3. Artwork — square image (800 × 800px) for the calendar grid.
4. Review & publish — preview and confirm, or save as draft.

AI Description: the description editor includes an AI-powered "Improve" button that enhances formatting and detail.

Path B · Add an existing Luma event

Already running your event on your own Luma calendar? Submit it to lu.ma/deep-tech-week via Luma's "Submit Event" flow. A Deep Tech Week admin will review and approve.

Once approved, your event syncs to the DTW calendar (usually within 2 minutes) and you get a customizable DTW host page — same one Path A produces — for speakers, marketing artwork, attendee filtering, and targeted invites.

Path C · Add a Non-Luma Event

Running registration on Partiful, Meetup, Eventbrite, or another platform? Add the event URL via the wizard's "Add an existing event" section. We'll pull metadata and you can finish a customizable DTW page — speakers, marketing, presentation materials — but registrations and matchmaking aren't available since they require Luma.

Event Management

Your event page at Host → Events → [Your Event] gives you access to everything:

Event status badges show where your event is in the lifecycle: Draft, Submitted, Approved, Published, or Cancelled.

Managing Registrations

The Registrations tab gives you powerful tools to review and manage attendees.

Filtering & Search

• Status filters — Pending, invited, approved, waitlisted, checked-in, or all
• Source filters — DTW users vs. Luma-only registrations
• Role filters — Filter by investor, founder, operator, and other roles
• Luma answer filters — Filter by responses to custom Luma questions
• Text search — Search across name, email, company, title, roles, industry, and interests
• Sorting — By match score or past events attended (ascending or descending)

Attendee Profiles

Expand any registration to see detailed profile info:

• Company, title, headline, bio
• Roles, industry, interests, what they're looking for and offering
• Color-coded match score (red/yellow/green)
• Past events attended and hosted on DTW
• Luma custom question responses
• DTW profile indicator (whether they have a platform account)

Batch Approve

Approve multiple registrations at once:

• Set a number of pending registrations to approve
• Optional conflict detection — exclude people already registered for overlapping events
• Progress tracking shows real-time approval status

CSV Export

Export your filtered registration list to CSV, including all profile data and Luma custom question responses.

Real-Time Updates

Registration counts update in real-time via Supabase subscriptions. New registrations appear automatically without refreshing.

Managing Speakers

1. Go to your event's Speakers tab
2. Search for existing speakers or create a new profile
3. Choose their role: keynote, speaker, panelist, moderator, or host
4. Drag and drop to set the display order

Speaker photos should be square (at least 400x400px), professional headshots. Avoid logos or text overlays.

Speaker Tools

Your speakers have access to powerful tools — no DTW account needed. Generate unique links from your event page and send them directly.

Marketing & Posters

The Marketing tab on your event page lets you generate AI-powered promotional assets.

Sci-Fi Poster Styles

Choose from a gallery of pre-built sci-fi poster styles inspired by classic films. Each style includes a movie title, era, mood, and color palette. You can favorite styles for quick access.

Marketing Card Types

Formats

Each card can be generated in three formats:

• Poster — Tall format for stories, flyers
• Square — Instagram and social media posts
• Landscape — Twitter, LinkedIn, event banners

Publishing Posters

You can publish up to 6 posters per event. Published posters are visible to attendees on the event page as collectible art. Unpublished posters are only visible to you.

Luma Integration

Deep Tech Week uses Luma as the source of truth for event registration. The platform syncs data bi-directionally.

Syncing Registrations

Click "Sync from Luma" on your registrations tab to pull the latest attendee data. The sync shows real-time progress with phases:

• Fetching — Pulling registration data from Luma's API
• Processing — Matching and updating local records (X of Y processed)
• Complete — Summary of created and updated registrations

Diff & Conflict Resolution

When local event data differs from Luma, you'll see a diff view showing which fields are different. You can choose the local or Luma version per field before syncing.

API Access

Organization owners can create API keys for programmatic access. Keys let agents and automations manage posters, read event data, and proxy Luma API calls.

Create API keys from Host → Organizations → [Your Org] → API Keys. See the full API Reference for endpoints, authentication, and examples.

Registration

Account

Speaker Tools

Luma Sync

Authentication

All API requests (except GET /api/dtw) require a Bearer token in the Authorization header.

Authorization: Bearer dtw_mk_...

API keys use the format dtw_mk_{random} and are stored hashed (SHA-256). The raw key is shown once at creation time — it cannot be retrieved later.

API Key Tiers

Rate Limits

Rate limit info is returned in response headers: X-RateLimit-Limit, X-RateLimit-Remaining, X-RateLimit-Reset. When exceeded, the server returns 429 Too Many Requests.

Pagination

All list endpoints use cursor-based pagination. Pass cursor from the previous response to get the next page. Use limit to control page size (default 50, max 200).

{
  "items": [...],
  "pagination": {
    "has_more": true,
    "next_cursor": "abc123...",
    "count": 50
  }
}

When has_more is false, you've reached the end.

Endpoints

Discovery & Auth

Conferences & Events

Posters

Luma Proxy

Organization keys can make Luma API calls through /api/luma/{path}. The proxy automatically translates DTW event IDs to Luma event IDs and verifies your org hosts the event.

Poster Object Fields

Recommended Workflow

For agents posting event posters to social media:

1. GET /api/dtw/ping — verify your key works
2. GET /api/dtw/conferences — discover conferences
3. GET /api/dtw/conferences/{id}/events — browse events
4. GET /api/dtw/posters?published=true — fetch published posters
5. Download image_url and post to social media
6. Use metadata for context when writing captions
7. PATCH /api/dtw/posters/{id} with { "posted_urls": { "linkedin": "...", "twitter": "..." } }

Hosts can see your posted_urls in their dashboard and reshare your posts.

cURL Examples

Ping (verify key)

curl -X GET "https://deep-tech-week.com/api/dtw/ping" \
  -H "Authorization: Bearer dtw_mk_YOUR_KEY"

List conferences

curl -X GET "https://deep-tech-week.com/api/dtw/conferences" \
  -H "Authorization: Bearer dtw_mk_YOUR_KEY"

List events for a conference

curl -X GET "https://deep-tech-week.com/api/dtw/conferences/CONFERENCE_ID/events" \
  -H "Authorization: Bearer dtw_mk_YOUR_KEY"

List published posters

curl -X GET "https://deep-tech-week.com/api/dtw/posters?published=true" \
  -H "Authorization: Bearer dtw_mk_YOUR_KEY"

Get posters for an event

curl -X GET "https://deep-tech-week.com/api/dtw/events/EVENT_ID/posters" \
  -H "Authorization: Bearer dtw_mk_YOUR_KEY"

Get a single poster

curl -X GET "https://deep-tech-week.com/api/dtw/posters/POSTER_ID" \
  -H "Authorization: Bearer dtw_mk_YOUR_KEY"

Report social share URLs

curl -X PATCH "https://deep-tech-week.com/api/dtw/posters/POSTER_ID" \
  -H "Authorization: Bearer dtw_mk_YOUR_KEY" \
  -H "Content-Type: application/json" \
  -d '{"posted_urls": {"linkedin": "https://...", "twitter": "https://..."}}'

Error Responses

Getting an API Key

Next Steps

Machine-readable API spec · Organizations guide · Host guide