For Hosts
Create events, manage registrations, run production, and promote your event with the full suite of host tools.
Getting Started
Any registered user with a complete profile can host an event. You'll need an organization to host under, or you can use the public event hosting flow.
Your host dashboard is at Host → Events. From there you can create events, manage registrations, and more.
Organizations
Every event is hosted by an organization — startups, VC firms, research institutions, community groups, accelerators, or media organizations. Browse all organizations in the Organization Directory.
Creating an Organization
- Go to Host → Organizations
- Click "Create Organization"
- Fill in your name, website, logo, and description
- Send for approval
Team Roles
Owner
Full control — edit the org, manage all members, create events, generate API keys.
Admin
Create events, invite members, manage registrations.
Member
Create events and view registrations.
Add team members from your organization page by entering their email and choosing a role. Organizations can also sponsor conferences — contact deep-tech-week@hyperstition.tech to discuss.
Creating an Event
The event wizard walks you through four steps.
Step 1: Pick a Conference
Choose which conference your event belongs to. This sets the date range, timezone, and calendar.
Step 2: Event Details
Required
- Event name, description, date & time, venue, host organization
Optional
- Tagline, activity types, industry & stage focus, co-hosts, capacity, VIP capacity, registration approval settings
AI Description: The description editor includes an AI-powered "Improve" button that can enhance your event description with better formatting and detail.
Step 3: Artwork
Upload a square image (800 x 800px) that represents your event on the calendar grid.
Step 4: Review & Publish
Preview your event and publish it, or save as a draft to finish later. After creation, the event auto-publishes to Luma.
Event Management
Your event page at Host → Events → [Your Event] gives you access to everything:
Overview Tab
Edit event details — name, description, dates, venue (with autocomplete), timezone, capacity, approval settings, and multiple image formats (tile, square, wide, tall).
Registrations Tab
Advanced attendee management with filtering, search, batch approval, and CSV export. See details below.
Speakers Tab
Add, reorder, and manage event speakers. See details below.
Marketing Tab
Generate AI sci-fi posters and marketing cards. See details below.
Event status badges show where your event is in the lifecycle: Draft, Submitted, Approved, Published, or Cancelled.
Managing Registrations
The Registrations tab gives you powerful tools to review and manage attendees.
Filtering & Search
- Status filters — Pending, invited, approved, waitlisted, checked-in, or all
- Source filters — DTW users vs. Luma-only registrations
- Role filters — Filter by investor, founder, operator, and other roles
- Luma answer filters — Filter by responses to custom Luma questions
- Text search — Search across name, email, company, title, roles, industry, and interests
- Sorting — By match score or past events attended (ascending or descending)
Attendee Profiles
Expand any registration to see detailed profile info:
- Company, title, headline, bio
- Roles, industry, interests, what they're looking for and offering
- Color-coded match score (red/yellow/green)
- Past events attended and hosted on DTW
- Luma custom question responses
- DTW profile indicator (whether they have a platform account)
Batch Approve
Approve multiple registrations at once:
- Set a number of pending registrations to approve
- Optional conflict detection — exclude people already registered for overlapping events
- Progress tracking shows real-time approval status
CSV Export
Export your filtered registration list to CSV, including all profile data and Luma custom question responses.
Real-Time Updates
Registration counts update in real-time via Supabase subscriptions. New registrations appear automatically without refreshing.
Managing Speakers
- Go to your event's Speakers tab
- Search for existing speakers or create a new profile
- Choose their role: keynote, speaker, panelist, moderator, or host
- Drag and drop to set the display order
Speaker photos should be square (at least 400x400px), professional headshots. Avoid logos or text overlays.
Speaker Tools
Your speakers have access to powerful tools — no DTW account needed. Generate unique links from your event page and send them directly.
Slide Upload Portal
Speakers upload their PDF slides via a unique link. Slides are automatically converted to images and assigned to their segment in the run of show.
Mobile Slide Control
Speakers advance their own slides from their phone using a unique control link. Supports swipe gestures, arrow keys, and touch — with a live indicator showing when they're controlling.
Token-based access: Each speaker gets unique upload and control tokens. These are one-time-use links — generate new ones from the event page if needed.
Audience Engagement
Every event gets a live audience page that attendees access by scanning a QR code at the venue. No app or account needed.
What Attendees Can Do
- Ask questions — Submit and upvote questions for speakers (with optional anonymity)
- Rate speakers — Rate content, delivery, relevance, and overall impression (1-5 stars + free-form feedback)
- Request connections — Reach out to speakers and hosts directly with a message
Setting It Up
- Find your event's audience page link on your event page
- Print QR codes for tables or display them at the venue
- Tell attendees to scan it at the start of the event
Moderating Q&A
You can approve or hide submitted questions. Approved questions are visible to attendees. The most upvoted questions rise to the top.
Tip: Audiences engage much more when you explicitly invite them to participate. Show the QR code early and mention it during the event.
Marketing & Posters
The Marketing tab on your event page lets you generate AI-powered promotional assets.
Sci-Fi Poster Styles
Choose from a gallery of pre-built sci-fi poster styles inspired by classic films. Each style includes a movie title, era, mood, and color palette. You can favorite styles for quick access.
Marketing Card Types
Event Promo
Promotional card featuring the event name, date, venue, and artwork.
Speaker Lineup
Showcase all speakers with photos and titles on a single card.
Individual Speaker
Feature a single speaker with their bio, photo, and talk title.
Save the Date
Announcement card with event name, date, and venue.
Formats
Each card can be generated in three formats:
- Poster — Tall format for stories, flyers
- Square — Instagram and social media posts
- Landscape — Twitter, LinkedIn, event banners
Publishing Posters
You can publish up to 6 posters per event. Published posters are visible to attendees on the event page as collectible art. Unpublished posters are only visible to you.
Luma Integration
Deep Tech Week uses Luma as the source of truth for event registration. The platform syncs data bi-directionally.
Syncing Registrations
Click "Sync from Luma" on your registrations tab to pull the latest attendee data. The sync shows real-time progress with phases:
- Fetching — Pulling registration data from Luma's API
- Processing — Matching and updating local records (X of Y processed)
- Complete — Summary of created and updated registrations
Diff & Conflict Resolution
When local event data differs from Luma, you'll see a diff view showing which fields are different. You can choose the local or Luma version per field before syncing.
API Access
Organization owners can create API keys for programmatic access. Keys let agents and automations manage posters, read event data, and proxy Luma API calls.
Create API keys from Host → Organizations → [Your Org] → API Keys. See the full API Reference for endpoints, authentication, and examples.