For Hosts
Create events, manage speakers, engage your audience, and run your event smoothly.
Who Can Host
Any registered user with a complete profile can host an event. You'll need an organization to host under, or you can use the public event submission form.
Creating an Event
The event wizard walks you through four steps.
Step 1: Pick a Conference
Choose which conference your event belongs to. This sets the date range, timezone, and calendar.
Step 2: Event Details
Required
- Event name, Description, Date & time, Venue, Host organization
Optional
- Tagline, activity types, industry & stage focus, co-hosts, capacity, registration settings
Step 3: Artwork
Upload a square image (800 x 800px) that represents your event on the calendar grid.
Step 4: Review & Submit
Preview your event and submit, or save as a draft to finish later.
Managing Registrations
Once your event is live, you can manage attendees from your event page:
- View all registrations and attendee profiles
- Approve or decline pending registrations
- Export your guest list
Managing Speakers
- Go to your event's speaker section
- Search for existing speakers or create a new profile
- Choose their role (keynote, speaker, panelist, moderator, or host)
- Drag and drop to set the display order
Speaker photos should be square (at least 400x400px), professional headshots. Avoid logos or text overlays.
Speaker Tools
Your speakers have access to two tools — no DTW account needed.
Slide Upload
Upload slides, videos, and materials before the event using a unique link you send them.
Slide Control
Advance slides from their own device during the presentation using a unique control link.
Generate speaker links from your event page and send them directly to your speakers.
Engaging Your Audience
Every event gets a live audience page that attendees access by scanning a QR code at the venue.
What Attendees Can Do
- Ask questions — Submit and upvote questions for speakers
- Rate speakers — Rate content, delivery, relevance, and overall impression
- Request connections — Reach out to speakers and hosts directly
Setting It Up
- Find your event's audience page link on your event dashboard
- Generate a QR code for that link
- Display it on venue screens or print it for tables
- Tell attendees to scan it at the start of the event
Tip: Audiences engage much more when you explicitly invite them to participate.
Venue Displays
Set up large screens at your venue to show event branding, speaker slides, and live content.
- Go to the venue setup section for your event
- Configure what to display
- Open the display link on a TV, projector, or monitor
- The screen updates live throughout the event
Use a dedicated device, keep it plugged in and connected to WiFi.